Meeting rooms in the New Castle-Henry County Public Library exist for cultural, civic or educational purposes. The purpose of the meeting and a description of the program must be included on the application to use the room. The Library Director shall determine whether a proposed meeting falls within library policy and make exceptions as deemed appropriate. Violations of this policy may result in the denial of future meeting room use.
Groups and individuals who use the meeting rooms are guests of the library and their use of the space should reflect that understanding. Persons attending activities in the meeting room are subject to all library policies. Use of the meet-ing room must not disrupt other library patrons.
Sale of goods and services is not permitted in a library meeting room, unless related to a library program (class materi-als, craft supplies, author’s books, etc.).
The library reserves the right to cancel any program or change meeting rooms.
Meetings should not be publicized in a manner that suggests library sponsorship or affiliation. Publicity notices pro-moting a meeting or event being sponsored by an outside group or organization must include the following disclaimer: "The New Castle-Henry County Public Library does not advocate or endorse the viewpoints of meetings or meeting room users." Contact information for the organization should also be included in all publicity. Groups that violate this policy may lose their room privileges for future meetings.
By signing the application, the user accepts responsibility for damage or loss to the library’s meeting room equipment and furnishings. The person who signs the application is responsible for the conduct of the group and payment of fees, if applicable.
Users must restore the meeting room, including furnishings, to the original locations and leave the room clean and free of trash. The user agrees to pay for all damages and losses incurred to the room or its contents, as well as the cost of excessive clean up. In such situations, the damage deposit will not be refunded.
Users may not store or leave equipment, supplies or personal belongings in the library. The library is not responsible for lost or stolen items.
A pay telephone is available in the lobby. Please do not ask to use the library’s business phone.
Rooms will be booked only to adults. Youth groups may use the rooms if a responsible adult has been designated and is present at all times. Children must be supervised at all times by adults responsible for their care.
Smoking, alcoholic beverages, candles, and any fire-lighted materials are prohibited.
Attendance must be limited to the room capacity posted by the Fire Marshal. Users are responsible for recording at-tendance at their programs by using the library attendance sheets located near the exit.
The use of all Sound Booth equipment must be prearranged with library staff. Only library staff are to be in the Sound Booth.
Meeting rooms may be scheduled up to 1 year in advance. Groups or individuals who reserve the meeting rooms are limited to a maximum of 4 times per month. Not-for-Profit groups that use the meeting rooms in an ongoing basis may reserve the rooms one year in advance.
Meeting rooms are available only during the hours the library is open to the public. Exceptions will be made on a case-by-case basis by the Director. All meetings must be completed 15 minutes prior to the closing of the library. Failure to do so may result in after-hours charges.
Cancellations should be made at least 48 hours in advance. Less than 48 hours will be considered a no-show. Groups with 3 no-shows within 12 months may lose their room privileges for 1 year. Consecutive use is limited to seven days.
The New Castle-Henry County Public Library charges a usage fee plus sales tax for the use of the library’s auditorium and meeting rooms. The fee will cover a maximum of eight (8) hours of use. The Library Director will make fee adjustments as needed for special events.
The fee is to be paid in advance of the scheduled date. If the program is cancelled 48 hours before the event, the fee will be returned.
Not-for-Profit groups may reserve the auditorium and other meeting rooms without a usage fee. Not-for-Profit groups using multiple rooms on the same day will be required to pay $10 per room used plus the damage deposit. Not-for-Profit groups using meeting rooms on an ongoing basis will be charged a flat fee of $50 for the year plus the damage deposit.
A reservation fee of $10 is required with every application for both Not-for-Profit groups and For-Profit groups/Individuals. This fee secures the date requested. A damage deposit fee ($25) is re-quired with every reservation and will be refunded within 60 days after the meeting on the stipulation that the room is left in its original condition.
Meetings rooms are setup in a standard way according to the Meeting Room Descriptions. Groups re-questing a room setup other than the standard setup will be charged a setup fee of $25.
For questions regarding these policies, please contact Elissa McDonald at email@example.com or 765-529-0362 x310.
This attractive room is dividable, with fixed thea-ter-style seating in the back and movable seating in the front. The entire room seats approximately 160 people, and features a stage and sound booth with professional sound and lighting. Standard set up includes 6 round tables with chairs, rectangle head table plus rectangle buffet tables on the west side.
The board room features a formal setting for smaller meetings. Centered around a large conference table, the room has comfortable seating for 12-15 people.
This area is actually one large room that can be divided into two. There is also a kitchen adjacent to this area, with re-strooms nearby. The room can host 30-40 people comforta-bly. It includes projector and screen for presentations. Movable chairs and tables are available for the meeting room. Standard set up includes tables set in a conference room format.
Four adult study rooms are ideal for tutoring sessions and very small meetings. Located at the front of the library, the rooms overlook 15th Street. There are also two study rooms located in the Chil-dren’s Library. Study rooms are available on a first-come, first-served basis and can also be reserved for specific times.
The teen room is designed for the younger patron and offers an informal setting. Audiovisual equipment is readily available in this area, and it also has a large win-dow.
Other venues within the library are available for special use as requested.
NCHC Public Library
376 South 15th Street
New Castle IN 47362
Phone: (765) 529-0362
Fax: (765) 521-3581
Mon - Thu: 9am - 9pm
Fri: 9am - 6pm
Sat: 9am - 5pm
Sun (Sep - May): 1pm - 5pm
(June - August)